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Job Position – Inventory & Purchasing Coordinator

Company Summary

SEAMOR Marine Ltd. is one of Canada’s premier Remotely Operated Vehicle (ROV) designers and manufacturers of light to mid size underwater systems.

Our expertise has enabled the company to sell systems worldwide to various companies providing a variety of inspection services with our ROV systems.

Based in Nanaimo, British Columbia, SEAMOR Marine is a privately owned company.

Job Summary

This position will be responsible for managing inventory, researching suppliers, making recommendations on purchases, and ordering parts and products.

Main Responsibilities

1. Purchasing

• Execute purchasing strategies.
• Track and report key functional metrics to reduce expenses and improve effectiveness.
• Craft negotiation strategies and close deals with optimal terms.
• Partner with stakeholders to ensure requirements are documented clearly.
• Forecast price and market trends to identify changes of balance in buyer-supplier power.
• Perform cost and scenario analysis, and benchmarking.
• Seek and partner with reliable vendors and suppliers.
• Coordinate the quantity and timing of deliveries based on the company’s deadlines and needs.
• Monitor and forecast upcoming levels of demand.

2. Receiving

• Receive and process incoming goods in a timely manner.
• Assess shipments received and document any findings (i.e. partial shipments, substitutions, damaged products etc.).
• File documents and act on findings according to procedures (QC inspection, quarantines, purchasing notification, etc.).
• Distribute goods to their respective areas.

3. Inventory Coordination

• Compile and maintain electronic and hard copy records of type, quantity, and value of materials, equipment, merchandise and supplies stocked in the controlled Inventory areas.
• Ensure the count of equipment, material, and supplies in stock are up to date and record totals to keep inventory record accurate.
• Reconcile figures from records, such as production records, sales orders or purchase invoices to obtain current inventory.
• Verify computer records with physical inventory count; investigate and report reasons for discrepancies.  Propose strategies to reduce discrepancies in future.
• Assist FYE inventory count(s).
• Maintain files on the receipt of equipment, merchandise or disbursement of material, or supplies and cost.
• Prepare reports on price lists, inventory balance, and shortages.
• Stock and issue(kitting) of merchandise or materials for Production and Service requirements.

4. Shipping

• Use proper packing materials and methods for all shipments leaving SEAMOR, create detailed packing list(s) and cross reference with Customer PO and QA sign off sheet.
• Ensure that shipping documents are signed off and filed as per procedure
• Digitize and/or file hard copy records as required.
• Review packing materials for usability and performance.
• Ensure materials used are of appropriate standards and are accompanied by the correct certification if required.
• Research and be knowledgeable on customs requirements for all international shipments.
• Ensure all shipping information labels are made and placed to meet shipping and insurance standards.

Qualifications

Education: Post-secondary degree or diploma in relevant program is a definite asset (Business Administration, etc.)

Experience: Minimum of 5 years experience in Procurement

Skills & Knowledge:

• Excellent written and verbal communication skills
• Professional, pleasant and friendly phone manner
• Extremely well organized with the ability to keep meticulous records and filing systems
• Self motivated, energetic and the ability to multi-task
• Detail oriented
• Able to work independently and problem solve
• Able to function as part of a team in a fast-paced environment
• Strong MS Office, word, excel and outlook knowledge
• Able to lift, push or pull 50-100 lbs on a regular basis
• Hold a current Class 5 license and a clean driving abstract
• Certification of electric/propane powered forklift, electric pallet jack/stand-up reach forklift is preferred.
• Completion of a criminal record check

Additional Information
SEAMOR Marine Ltd. offers a competitive compensation and benefits package in a fast-paced work environment. We are looking for innovative, forward-thinking people who enjoy challenge and actively seek to develop and improve designs and work processes.

Please send Cover Letter, Resume & Referrals to

resume@nullseamor.com

Job Type: Full-time